Government agencies face increasing pressure to deliver efficient, seamless services to their community like never before. Manual processes, siloed systems, and outdated methods can significantly hinder productivity and accuracy, leading to frustration and delays, especially in Development and Plan Review. This blog will explore why Government agencies should have an integrated Plan Review solution to transform their electronic plan review process and deliver a modern, connected experience that benefits their staff and community.
What leads to frustration and delays?
- Manual Processes: Integration is necessary for the review process to be performed manually, with an increase in mundane tasks to your plan reviewers' process. For example, downloading each document to a staff member's computer and then uploading those documents into your plan review tool. Then, repeat the process to return the marked-up plan documents to your record system.
The outcome: Increase in the occurrence of errors or missing documents and the consumption of valuable time.
- Inefficiency: Manually handling documents, document status updates, and reviews will slow down the time it takes your staff to complete their reviews and impact their overall workflow timeline.
The outcome: Delays in project approvals and your customer’s satisfaction.
- Limited Visibility: Without an integration, there is a lack of transparency and visibility into the project status and progress, which forces communication to a manual process with department staff.
The outcome: Difficulty managing expectations for timelines and tracking of review tasks. Requires additional manual processes between department staff to communicate about project status and progress.
What can avoid this frustration and delays?
A better approach is to automate the plan review process and integrate your plan review solution with your system of record.
- Efficiency: Automating manual tasks and streamlining workflows reduces time and effort, speeding up project completion.
The outcome: Each step, guided by your plan review staff, happens automatically. The manual processes are distilled down to what matters to your staff.
- Accuracy: Automated data transfer and validation minimizes errors, improving the quality and reliability of the plan review process.
The outcome: A predictable and reliable plan review process that your staff and community can rely on.
- Transparency & Visibility: Provide a comprehensive view of projects, allowing your staff to view and track individual projects and review timelines.
The outcome: Provide your community with a predictable and transparent plan review process.
Turn frustration into satisfaction with a connected, automated process for your staff, contractors, developers, and engineers. A simple change can increase engagement and satisfaction within your community.
Consider bridging the gap between your powerful platforms. Government agencies can quickly begin delivering a seamless, efficient, and modern plan review experience.
Integrating Velosimo's connectors with Bluebeam and e-PlanSoft streamlines the plan review process, significantly reducing manual tasks and enhancing efficiency. By automating data transfer and creating a seamless link between plan review platforms and records systems, our connectors minimize errors, ensure data accuracy, and speed up project completion. This integration eliminates the need for repetitive manual uploads and downloads, providing real-time visibility into project status and progress. As a result, government agencies can deliver a faster, more reliable, and transparent plan review experience, fostering higher satisfaction for staff, contractors, and the community.